Category: Communication
For many years, businesses and other users have been faxing using the fax machine, and it has been a reliable mode of sharing documents and communicating. Unfortunately, the fax machine poses some significant threats to the security of the data. The risks could have severe implications for the business. And in a bid to mitigate these risks and enjoy more convenience, most users are switching to online faxing. Luckily, online faxing is not a complicated thing to master, and anyone can quickly learn how to send fax from Gmail and start doing it. That way, the user will enjoy great convenience and avoid the risks associated with traditional faxing using the fax machine.
Below are some of the fax machine risks that are necessitating the change to online faxing:
Loss of Documents With Sensitive Information
The fax machine produces the message or shared documents in printouts that make voluminous paper files. Unfortunately, hard copies are highly vulnerable to loss, theft, misplacement, and other things that can have them end in the wrong hands. People with malicious intentions can snatch up crucial printouts without their owners noticing. Moreover, at this time and age of digitization of data, fax machines are among the few devices that produce hard copy documents containing crucial information. Users may also blame fax machine for the continuous menace associated with information leakage.
Use of Vulnerable Technology
Although the latest fax machines may seem more advanced and better than those used several decades ago, the technology is pretty much the same. They use the same transmission protocols used to send faxes years ago, which are outdated and make data leakage a big problem. The hackers have mastered how to gain unauthorized access to these old systems and get crucial information so quickly. Besides, hackers also exploit the various loopholes by bypassing security measures safeguarding hardware to get into the IT network using the connected fax machine.
Uses Analogue Line With No Data Encryption
The technology behind the fax machines communication uses analog lines. Unfortunately, the technology is fast becoming obsolete due to the ISDN switch-off. The analog line’s most significant downside is that it does support data encryption, so all data sent through it is not encrypted. As such, any person who can access your line could easily hijack or get the content of your information. Due to this, fax machine communication is highly exposed to direct data theft and local invasions.…
At the moment, a lot of people across the world are using online fax services to send important files. That is the case in the corporate world. There are various reasons for doing so. Ideally, the process provides an easy way of communicating. You only need to get a Google fax number.
Convenient Transmission of Files
The good thing about using an internet fax is that data is communicated within a short period. Before you send a fax, you should have a Google fax number. You do not have to refill fax equipment with paper. Instead, you have a straightforward way of sending faxes across the world.
When it comes to communication between companies across the world, there is a need to adopt a hassle-free service. There are many advantages of utilizing different services such as Google fax service that guarantee secure transmission of data. Remember that delays can result in loss of productivity. That explains why both large and small companies are using internet fax to share vital information.
Unlimited Access
The traditional means of faxing had a lot of drawbacks. One of them is having limited access to files. Fortunately, this has been eliminated by the use of an internet fax. That is because it offers unlimited access to fax services by causing any interruption in work. If you are looking for an efficient, effective, and secure faxing service, then you should consider the Google fax service.
Enhance Safety
Safety plays a vital role when it comes to transferring files between companies. Most internet fax service providers have enhanced safety and security for all users. A good example is Google fax service that ensures users enjoy the smooth transfer of files.
Fax from Multiple Devices
In the past, you will only send files from a fax machine. Fortunately, that has now changed with internet fax. That is because it allows users to send faxes to a wide range of multiple devices like computers and mobile phones. Other than sending from multiple devices, you have the ability to send faxes at any given time.
Faxing from Anywhere
You can transmit data across the world from anywhere you are as long as you have access to the internet. Thus, no matter whether you are in the office, enjoying a vacation, or at home, you can use an internet fax. You should note that internet fax has gained a lot of popularity and that is why many companies are now using it across the world.…
The traditional fax machine is still widely used today by business companies because it is still one of the cheaper forms of communication. It is also effortless to send and receive documents via fax. A fax machine has some significant advantages over postal transmission. With faxing, documents can reach the receiver within minutes while postal communication can reach its target within days. You can also be sure that the documents you sent through fax will land on the right hands.
Internet faxing has been here for some time now with promising benefits, but still, more companies are using the traditional fax machines. What seems to be the most common reason is the familiarity of its use by employees and employers. Fax machines have been here for decades, and shifting to a new means of communication may be compared to moving into new and unfamiliar territory.
Honestly, there are a lot more benefits that your business can derive from internet faxing than the disadvantages. It is very much convenient to employ internet faxing in an office. You only have to sign up and get a fax number from a fax service company, and you will be able to be provided with the best Google fax services. Here are some reasons why your company should subscribe to an internet faxing service.
Quicker and More Secure
Internet faxing is the best alternative for fast and reliable transmission of documents. When sending more documents, internet faxing can shorten the time you need to send several documents than when using the traditional fax machine.
You can also be sure that the documents are received by the right recipient. The integrity of documents is also ensured because internet faxing allows you to sign documents electronically.
More Vivid Faxed Documents
One of the drawbacks of faxed documents using fax machines is the crudeness of images. Faxed documents with pictures and artworks lose a lot of details because fax machines cannot distinguish colors other than black and white. This may result in unrecognizable images in faxed documents.
With internet faxing, artworks and photos will retain their natural shades making faxed images more vivid and easier to recognize.
More Convenient and More Economical 
With internet faxing available on handheld internet devices, faxing has truly become convenient for all. This means that you can fax anytime and anywhere. This is crucial to businesses which are dependent on sales representatives scattered around other countries. It is very easy to set up and start using internet fax in your office.
It is also helpful for a company to keep track of its communication expenses with internet faxing. By subscribing to a plan, communication expenses are almost fixed. You don’t have to budget for paper and ink and you can create more space by getting rid of that traditional fax machine.…
In every business, communication is very important not only in accomplishing its daily operations but also in achieving its ultimate goals. The managers and supervisors need to reach out to the people under them so everybody will be on the same page. Likewise, the superiors have to correspond with clients and business partners. In short, it will be impossible to conduct business without communicating.
Back in the days, the workplace was a picture of a physical office with bosses and employees that work face-to-face everyday. But as years have passed by, this scenario has significantly changed. Some people now are working from home, while their superiors are located outside the country. All of these were made possible because of technological advancements.
Let us have a look at the different business communication tools used in the digital age.
Email
This is one of the most popular means of communication. Employees use it to report to their superiors and pass on valuable information. Managers and supervisors also utilize this medium to interact with their team members. Even the people in the upper management, including the CEO, use this tool to reach out to individuals within the organization as well as business partners and customers.
There are many ways in which an individual can have an email account. Most of the time, businesses provide their employees with company emails. But for personal use, one can sign up with Yahoo, Gmail, Outlook or Hotmail, and other email providers.
Fax
Fax is another important communication tool, especially when one has to send a copy of documents. This channel also has developed over the years. Before, a fax machine has to be present, including a telephone line and a bunch of papers to print on. But now, one can already send and receive fax on your email. This is something that you can enjoy if you have a Gmail account.
There are several benefits that come with online faxing. First, you no longer need the traditional machine, which means that you can save money on maintenance cost as well as electricity consumption. This innovation also makes it possible for a business person to send and receive fax even when out on the road.
Online Portal
Nowadays, there are many online portals that business people can utilize to make conference calls. This also allows the use of videos and screen sharing, which makes it a lot easier for people to share their ideas or opinions when talking about important business matters. To make the most out of this, you need to have a strong Internet connection.…
