For many years, businesses and other users have been faxing using the fax machine, and it has been a reliable mode of sharing documents and communicating. Unfortunately, the fax machine poses some significant threats to the security of the data. The risks could have severe implications for the business. And in a bid to mitigate these risks and enjoy more convenience, most users are switching to online faxing. Luckily, online faxing is not a complicated thing to master, and anyone can quickly learn how to send fax from Gmail and start doing it. That way, the user will enjoy great convenience and avoid the risks associated with traditional faxing using the fax machine.
Below are some of the fax machine risks that are necessitating the change to online faxing:
Loss of Documents With Sensitive Information
The fax machine produces the message or shared documents in printouts that make voluminous paper files. Unfortunately, hard copies are highly vulnerable to loss, theft, misplacement, and other things that can have them end in the wrong hands. People with malicious intentions can snatch up crucial printouts without their owners noticing. Moreover, at this time and age of digitization of data, fax machines are among the few devices that produce hard copy documents containing crucial information. Users may also blame fax machine for the continuous menace associated with information leakage.
Use of Vulnerable Technology
Although the latest fax machines may seem more advanced and better than those used several decades ago, the technology is pretty much the same. They use the same transmission protocols used to send faxes years ago, which are outdated and make data leakage a big problem. The hackers have mastered how to gain unauthorized access to these old systems and get crucial information so quickly. Besides, hackers also exploit the various loopholes by bypassing security measures safeguarding hardware to get into the IT network using the connected fax machine.
Uses Analogue Line With No Data Encryption
The technology behind the fax machines communication uses analog lines. Unfortunately, the technology is fast becoming obsolete due to the ISDN switch-off. The analog line’s most significant downside is that it does support data encryption, so all data sent through it is not encrypted. As such, any person who can access your line could easily hijack or get the content of your information. Due to this, fax machine communication is highly exposed to direct data theft and local invasions.…
At the moment, a lot of people across the world are using online fax services to send important files. That is the case in the corporate world. There are various reasons for doing so. Ideally, the process provides an easy way of communicating. You only need to get a Google fax number.
Convenient Transmission of Files
The good thing about using an internet fax is that data is communicated within a short period. Before you send a fax, you should have a Google fax number. You do not have to refill fax equipment with paper. Instead, you have a straightforward way of sending faxes across the world.
When it comes to communication between companies across the world, there is a need to adopt a hassle-free service. There are many advantages of utilizing different services such as Google fax service that guarantee secure transmission of data. Remember that delays can result in loss of productivity. That explains why both large and small companies are using internet fax to share vital information.
Unlimited Access
The traditional means of faxing had a lot of drawbacks. One of them is having limited access to files. Fortunately, this has been eliminated by the use of an internet fax. That is because it offers unlimited access to fax services by causing any interruption in work. If you are looking for an efficient, effective, and secure faxing service, then you should consider the Google fax service.
Enhance Safety
Safety plays a vital role when it comes to transferring files between companies. Most internet fax service providers have enhanced safety and security for all users. A good example is Google fax service that ensures users enjoy the smooth transfer of files.
Fax from Multiple Devices
In the past, you will only send files from a fax machine. Fortunately, that has now changed with internet fax. That is because it allows users to send faxes to a wide range of multiple devices like computers and mobile phones. Other than sending from multiple devices, you have the ability to send faxes at any given time.
Faxing from Anywhere
You can transmit data across the world from anywhere you are as long as you have access to the internet. Thus, no matter whether you are in the office, enjoying a vacation, or at home, you can use an internet fax. You should note that internet fax has gained a lot of popularity and that is why many companies are now using it across the world.…
Many people usually have faxes attached to their address. Currently, there is some good news coming from Google. Now, you can easily access and send Gmail fax.
Gmail is arguably the email service provider most widely used in the world over. This is because their accounts are easy to create and works with any phone or computer. This way, you can very easily access your faxes if they are connected to your Gmail.
How to Get Started
All you need is a Gmail account and an online fax service. You may use your existing your Gmail account or create a new account. Whichever appeals to you and is more convenient to you will be used. You have a choice between local numbers as well as toll-free fax number from Google.
How Google Fax Numbers Work
Google Fax number is a virtual number that someone dials when they want to fax you. The difference between ordinary faxes and these is the medium as well as the speed. Google Fax servers deliver the fax to you in PDF form. The converted form, therefore, becomes an email attachment. This way, you will receive an email in the normal way. You can thus do whatever you would like with this attachment. You can read, download or print.
Types of Fax Numbers
You have a choice between three types of numbers.
Local Numbers
They are the commonly used fax numbers across different states in the USA. They are seven digits. There are also other codes in other countries. For companies which work locally, these are your numbers.
Toll-Free Numbers
These are numbers offering free to reach services. The services are billed for incoming calls. They start with a toll-free prefix.
Vanity Numbers
These are numbers with the ability to spell some words. This comes at an additional cost. To boost your business name and profit, this is the number to go for.
Transfer of Current Account
Instead of getting a new number, you can transfer the existing number. It is easier than updating your contacts and to successfully start receiving all your faxes through Gmail. What you need to do is number porting. This is the transfer of an existing number. This is a process involving fax providers extensively.
Benefits of Faxing With Google
Speed
Google is the world’s leading service provider because of its speeds. When you link your fax with Google, you will have the benefit of receiving your faxes immediately.
Seamless Faxing
Faxing with Gmail and the normal faxing process are not any different. When you have a dedicated line, the faxes are received normally.
Affordable and Easy To Use
Using Gmail is easy and inexpensive. This is what you get whenever you link your fax with it. It is easy to connect and starts working immediately.
Offers Digital Delivery
Gmail faxing is digital and is the least expensive. You don’t need to print everything except when it’s really necessary. In many other cases, you only read and work on the message.
Security
Gmail is highly and greatly secure. It is internationally recognized as the most secure email service provider.…
